Last updated: 4 September 2026

Who we are

Karya AI operates the Karya AI mobile application. When this policy says “we”, “our”, or “Karya AI”, it refers to the team that owns and runs the app. By using Karya AI, you agree to the practices described here.

What we collect

We only ask for information that helps us run the app and support your learning.

Details you share with us

When you create or complete an account, we may store:​

• Full Name
• Email Address
• Date of birth, gender, and country
• Profile information such as class/grade, board (for example CBSE or ICSE), subjects, school name, and academic preferences
• Profile photo (optional)
• Login method: email and password, Google Sign-In, or Sign in with Apple

These details help us identify your account and shape the experience for the right grade and syllabus.

Sign in with Apple

On iOS you can create or sign in to your Karya AI account with Sign in with Apple (Apple Inc.).

If you choose this option, Apple may share with us:

• Your name (if you choose to share it)
• Your email address, or a private relay email if you use Apple’s Hide My Email feature
• We use this only to create and sign you in to your Karya AI account. We do not receive your Apple password. Sign in with Apple does not give us permission to collect your app activity for advertising. If you use Hide My Email, we store the relay address Apple gives us, not your personal inbox address.

You can manage or revoke Sign in with Apple in your device settings: Settings → [your name] → Sign in with Apple.​

Photos and questions you send for AI help

When you use Ask a Doubt, you may type a question and/or attach a photo. We collect:​

• The text of your question or doubt
• Photos you take with the camera or pick from your gallery (for example a picture of a homework question, worksheet, or textbook page)
• Whether you asked for a hint or a full solution
• We collect a photo only when you choose Take a Photo or Choose from Gallery. We do not access your camera or photo library in the background, and we do not upload your camera roll in bulk.

Learning and usage data

To personalise study plans and track progress, Karya AI records how you use the app, including:​

• Tasks, planner activity, and to-do items
• Tasks, planner activity, and to-do items
• Assignments and the answers you submit
• Academic progress, scores, and reports generated by the app
• AI doubt history stored on your account (question text and the AI answer)
• This information stays linked to your account and is used only for Karya AI features. We do not sell this data to anyone.

Device and account data

To keep you signed in and send alerts, we may store:​

• To keep you signed in and send alerts, we may store:
• Session and authentication information through Firebase
• Profile photos stored as files on our cloud storage (Amazon S3)
• How we use your information
• We use the information above to make Karya AI useful and safe, for example to:

Create and authenticate your account (including Google Sign-In and Sign in with Apple)

• Create personalised study plans and academic schedules
• Generate AI-based hints and solutions to questions and doubts, including from a photo of a problem
• Generate practice assignments and show scores and feedback
• Track progress across subjects and prepare performance reports
• Assist with creating a Statement of Purpose (SOP) or Letter of Recommendation (LOR) when you or your school request it Send reminders, alerts, and other important notifications
• Improve how the app looks, feels, and performs
• Detect misuse and keep accounts secure
• We do not sell your personal data. We do not use student homework photos for advertising. We do not use Sign in with Apple or Google Sign-In data to advertise to you.

How we use photos and questions

If you photograph a maths problem or type a doubt, Karya AI sends that content to our servers so the AI can read the question and return a hint or step-by-step solution. Example: you snap a textbook exercise in Ask a Doubt; we send that image and a short instruction to Google Gemini so it can read the problem and explain the steps.​

Third-party AI processing (Google Gemini)

Ask a Doubt, AI hints and solutions, AI-generated study help, and SOP/LOR drafts are powered by Google Gemini, a generative AI service provided by Google LLC.

• What we send to Google Gemini
• For Ask a Doubt

Your question text, and

Any homework/textbook photo you attach (sent as image data so Gemini can see the problem)

• Whether you requested a hint or a full solution
• For other AI features (text only, no photo)

Subject, chapter, class, and board, when generating AI study material

Details you or your school provide for SOP/LOR drafts (such as name, grade, course of interest, exam scores, and related academic information)

We do not send your password to Google. We do not send your Apple ID or Sign in with Apple credentials to Gemini. We do not send your profile photo to Google Gemini. Profile photos are stored on Amazon S3 only to show your avatar in the app.

Who receives it

Karya AI’s servers send this content to Google LLC (Google Gemini / Google AI). Google processes it to generate the response; we then show that response in the app.​

Your permission

Privacy Policy alone is not the permission. In the app, we will ask you before we share your question text or photos with Google Gemini. You can tap Don’t Allow. If you refuse, Ask a Doubt and related AI help will not run. You can withdraw this consent later by contacting us at support@karyaai.com, or by deleting your account.

Equal protection

Google is a contracted service provider for this feature. We share only what is needed to generate the response. We require that Google protect this data under its own terms and privacy policy for Gemini / Google Cloud AI, with safeguards that are no less protective than reasonably required to provide the service. Google uses this content to return an answer to Karya AI. We do not sell this data, and we do not use it to build advertising profiles.

• Google’s privacy information: https://policies.google.com/privacy
• Gemini / Google AI additional terms may also apply.

Camera and photo library

Karya AI requests camera access so you can photograph a homework question or textbook page in Ask a Doubt, instead of typing it.

Karya AI requests photo library access so you can attach an existing picture of a question, or choose a profile photo.

We do not record videos with the microphone for this feature. Only the photo you select is uploaded.

Where and how we store it

We use widely accepted security practices to protect your data, including:

• Encrypted connections (HTTPS)
• Secure cloud storage
• Restricted internal access to production systems
• Authentication and security controls powered by Firebase
• Homework photos used for Ask a Doubt are sent to Gemini to produce an answer. The doubt we store on your account is the question text (or a short placeholder when the question came from an image) and the AI answer. Profile photos are stored on Amazon S3.

No online system can promise perfect security, but we work to keep your information as safe as reasonably possible.

Services that help us run Karya AI

Some features depend on trusted third-party services. They collect and process data under their own privacy policies.

• Sign in with Apple (Apple Inc.) — iOS account authentication. Apple may provide your name and email, or a Hide My Email relay address. Apple’s Sign in with Apple is designed to limit data to name and email, let you keep your email private, and not collect app interactions for advertising without consent. Apple’s privacy policy: https://www.apple.com/legal/privacy/
• Google Sign-In (Google LLC)— account authentication
• Firebase (Google LLC) — authentication, session, and push notifications
• Google Gemini / Google AI (Google LLC) — generating hints, solutions, and SOP/LOR text from the questions, photos, and academic details described above
• Amazon Web Services (Amazon S3) — storing profile photos and similar files

We choose partners that are widely used and recognised in the industry. We do not sell personal data to these partners. They process data to provide their service to us.

How long we keep your data

We keep your data only while it is needed to:

• Provide Karya AI services
• Meet legal or regulatory requirements
• If you delete your account, we remove your personal data within a reasonable period, unless the law requires a longer retention.

Children and parental consent

Karya AI is intended for students. If you are under 13 years old, or younger than the legal minimum age in your country, you may need permission from a parent or guardian to use the app.

Photos of worksheets or notebooks may include a child’s handwriting or schoolwork. We treat this as personal learning content. We do not use it for advertising.

If we learn that we have collected personal information from a child without the necessary consent, we will delete that information as soon as we can. Parents or guardians can email support@karyaai.com.

Your choices and rights

Depending on the laws where you live, you may have the right to:

• See the data we hold about you
• Correct inaccurate information
• Ask us to delete your data
• Ask for a copy of your data in a portable format
• Withdraw consent, including consent to share questions and photos with Google Gemini
• Stop using Sign in with Apple from your Apple ID settings
• To use any of these rights, email support@karyaai.com from your registered address and tell us what you would like us to do. Withdrawing AI consent stops future sharing; it does not automatically erase past doubts unless you also ask us to delete that data or your account.

Deleting your account

You can delete your account from inside the app at any time. When you do, we remove your personal data in line with the retention section above. A detailed, step-by-step guide is available on the “Delete Your Karya AI Account” page.

If you signed in with Apple, deleting the Karya AI account does not automatically remove Sign in with Apple from your Apple ID. You can also revoke the app in iPhone/iPad Settings.

When this policy changes

We occasionally update this Privacy Policy as the app grows or the law changes. When we make a change, we publish the new version on this page and update the date at the top so you can see when it was last revised.

How to reach us

If you have questions or concerns about privacy, you can contact us at:

• Email: support@karyaai.com
• Website: https://karyaai.com